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Contract Execution expands the capabilities of Contract Management by enabling owners and operators the ability to take control of the contract from the get go.
A Strong Vendor Relationship Starts with a Strong Contract
Multifamily runs on relationships. From maintenance crews to security teams to software providers, vendors and suppliers help keep communities operating smoothly. And at the center of every one of those relationships? The contract. And it’s more than just paperwork. The contract sets expectations, protects both parties, and lays the groundwork for a long-term, successful partnership.
But here’s the rub: contracts are often scattered across email threads, shared drives, and third-party tools. Excessive DocuSign license fees, anyone? And this means approvals stall, legal teams get bogged down reviewing low-risk agreements, contracts get buried, and renewal deadlines sneak up before anyone has a chance to renegotiate. Without a single source of truth, operators risk signing agreements without full visibility into financial commitments, vendor obligations, or business risks.
That’s where Revyse Contract Execution comes in. Now available within Revyse’s intelligence platform, Contract Execution expands the capabilities of Contract Management by enabling owners and operators the ability to take control of the contract from the get go. This means creating their own contract templates, adding language from custom, pre-approved scope libraries, setting the signer and countersigner, then sending for e-signature all in the same platform. Revyse Contract Execution gives owners and operators complete oversight from day one, whether drafting or uploading agreements on their own paper or reviewing then executing vendor-provided contracts.
Owners and operators can guarantee that every contract is properly reviewed, signed, and stored in one centralized platform. No more blind spots, no more bottlenecks, and no more third-party e-sign tools. Just a smarter, more controlled way to manage vendor agreements.
Where Contract Execution Brings the Most Value
1. Reduce Risk (and Cost!) with Governance at Every Step
The problem: Contracts are often executed without the right level of oversight or are executed across multiple systems using various e-sign tools.
The situation: Community managers sign agreements without corporate or legal review or are required to log into a third party e-sign platform to review and complete signature. This leads to potential compliance risks and unnecessary license fees.
The solve: Revyse Contract Execution ensures that all agreements, whether initiated by an operator or uploaded to sign from a vendor, follow a structured approval process in the same place. Owners and operators can set approval thresholds based on their business requirements like spend, scope, or contract type, ensuring that every agreement gets the right level of review before being signed. It also provides owners and operators with a single system to handle the entire contract process, eliminating the need to pay for additional e-sign or storage tools.
2. Keep Business Moving Without Bottlenecks
The problem: Legal teams are bogged down reviewing and redlining every contract…even when they don’t need to.
The situation: Legal teams are often stretched thin, spending time reviewing low-risk contracts instead of focusing on high-value negotiations. According to one Revyse customer, this can mean reviewing upwards of 60 contracts per month regardless of their complexity, which can create bottlenecks at the property level. These slower contract approvals can then delay vendor services, which may negatively impact operations and ultimately, the resident experience.
The solve: By establishing tiered approval workflows, Revyse routes agreements through the appropriate channels. Small, low-risk contracts can move forward more quickly, while larger, more complex agreements automatically escalate to the right approvers, keeping business moving without unnecessary delays.
3. Get the Job Done AND the Contract Signed on the Go
The problem: Property-level service requests are often last minute or reactive, which can mean certain safety or compliance checks are missed. Like getting a contract signed.
The situation: Community managers are pulled in a million directions on any given day…that when a toilet overflows or the snow removal service cancels at the last minute, it can leave owners and operators rushed or desperate to get a job completed. And guess what that means? Getting an agreement signed and approved by both parties can be an afterthought (or missed altogether), putting owners and operators at risk in the event something goes wrong.
The solve: Revyse is mobile-friendly with SSO for owners, operators and vendors, and with drag and drop functionality. This makes it super easy for your plumber or handyman and community manager to upload, sign, then store an agreement from anywhere on site, from their phones, all while keeping the document secure in a single source of truth.
4. Centralize Contract Tracking for Full Visibility
The problem: Contracts move through multiple hands, across various systems, then stored all over the place.
The situation: Community managers, regional directors, corporate legal and compliance teams, and vendors all touch contracts. Without a centralized system to house the entire contract lifecycle, it’s nearly impossible to track who made changes and when, where approvals stand, or whether the latest version is signed and stored correctly.
The solve: Every contract, whether initiated by an operator or uploaded from a vendor, flows through the Revyse platform, where every edit, comment, approval, and signature is tracked. Operators can track status in real-time, ensuring no document gets lost in an inbox or stuck in a forgotten folder.
How It Works
Workflow 1: Operators Initiate Contracts
For agreements where owners and operators want to create the contract and terms from start to finish, Revyse enables the ability to:
Create pre-approved contract templates with standard clauses to ensure consistency
Initiate agreements with built-in controls based on vendor type, spend, or scope
Send contracts to vendors for review and e-signature through a structured approval process
Track and store executed contracts automatically in the vendor’s profile
Workflow 2: Operators Upload Contracts
For agreements where owners and operators need to upload their own custom contract or a vendor contract, Revyse makes it easy to still guarantee contract oversight by enabling:
Community or corporate level team members to upload contracts and documentation directly into Revyse platform for execution
Route agreements with built-in controls based on vendor type, spend, or scope
Send contracts to vendors for review and e-signature through a structured approval process
Track and store executed contracts automatically in the vendor’s profile
In both scenarios, Revyse gives owners and operators the tools needed to guarantee complete transparency and oversight in that every contract follows the right approval process, captures the right signatures for the right type and level of contract. This both minimizes compliance risks and keeps business moving. All in one place.
Use Cases and Benefits
Ensure Governance While Keeping Legal Focused on High-Value Contracts
Make sure every contract gets the right level of review with tiered approval workflows. This enhancement will give owners and operators more control over the contract approval process. Soon, contracts above a certain value or have longer than 12 month terms could be automatically routed for legal review, while lower-value agreements follow a different approval path. This will help operators keep business moving without overloading their legal teams.
Avoid Hidden Auto-Renewals and Untracked Commitments
Ensure that all vendor and supplier agreements are properly reviewed and aligned with company standards by routing them through Revyse. This ensures corporate teams maintain full visibility into contract terms while supporting community teams with a more structured approval process. With the right levels of oversight in place, operators can confidently manage risk and financial commitments across every property.
Standardize Vendor and Supplier Contracts Across a Portfolio
Get control over those auto-renewals! By tracking contract expiration dates and renewal terms, owners and operators guarantee their agreements don’t auto-renew without review. Further, teams will get notified well before a renewal deadline with AI-driven alerts, allowing them to renegotiate terms or cancel unnecessary or duplicative services.
What’s Next
With the addition of Contract Execution, Revyse continues to provide a centralized place for managing all of your vendor data and all of your contracts and agreements, from start to finish. Operators can initiate or upload contracts, ensure proper approvals, track the full contract lifecycle, and keep all documentation in one place. The result? Complete oversight, lower risk, and better efficiency.
And we’re not stopping.
"Operators are looking for better ways to not only manage contracts, but to better control risk across their entire portfolio," says Mindy Taylor, Revyse’s Head of Product. "The next evolution of Revyse’s intelligence platform will focus on automated vendor compliance, giving operators deeper insights into vendor performance, insurance coverage, and overall risk exposure."
Revyse is building an easier, smarter way to manage vendor relationships. Because a contract is just the beginning. Want to see it in action? Let’s talk.