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a month ago

From Cluttered Drives to Clarity: Kairoi’s Contract Win with Revyse

Kairoi teams up with Revyse to centralize their contracts and speed up operations with one smart platform. Before Revyse, Wayne Davis (Technology Project Manager) and Cecily Lard (Contract Administrator and Legal Operations Specialist) at Kairoi Residential had been managing contracts the way many multifamily teams do: across scattered drives, siloed systems, and with far too many moving parts. Now, they’ve worked to declutter the process, which has helped reduce friction between teams and enabled them to reclaim valuable time. Here’s how their day-to-day has shifted, and what it looks like operating with a single source of truth for contract management. 7:30 AM: Where’s the contract? Who’s got the latest version? Before Revyse Wayne starts the day trying to track down the statuses of contracts that have been submitted for review and approval, or identify ones that may be up for renewal or have now auto-renewed…and who needs to be tapped for which part of getting the contract locked down. “One of the difficulties is you have to make sure that everybody is touching it (the contract) correctly and everyone is doing their part,” Wayne explained. “Always eight or nine hands in the cookie jar.” Meanwhile, Cecily is juggling contract access requests. “We were housing all of our agreements in a drive,” she said. “Only myself and my team have that access.” Which meant: if Cecily’s out, the requests pile up. And approvals slow down. With Revyse Now? All Kairoi teams, from corporate to community, have the right level of access to pull the information and documentation they need directly in Revyse. Efficiency, transparency and governance. “I just wanted the ability to have one place that everyone could pull from,” Cecily said. “I want them to be able to go into the software and pull it themselves and not have to wait for me or Connie to send it over to them.” 10:00 AM: Transition notices, but without the traffic jam Before Revyse Wayne is helping teams organize disposition and termination tasks, working his magic, but spread thin trying to coordinate efforts across multiple departments. “You have your community directors, you have your marketing team, you have your regionals, you have your legal team,” Wayne said. “There’s so many people that are involved.” The result? Missed documents, missed emails, missed details, and ultimately, missed deadlines. With Revyse “One of the things that we find so easy with Revyse is the one-stop disposition notice,” Wayne shared. “Just having all of them in one place, and then with the click of a button, all notices are sent. So there's no confusion about, did this one get sent or did it not get sent, or who was doing it?” Revyse’s built-in disposition workflows saves Kairoi time and helps their reduction of manual errors by auto-generating termination notices to vendors with a single click. All relevant contract data and send notices are pulled, and audit logs are recorded for complete visibility. No herding necessary. 12:30 PM: Lunchtime + racing against approval bottlenecks Before Revyse Lunch breaks get interrupted by slow-moving approvals. Cecily and the legal team are bogged down reviewing low-risk contracts, which they know can slow the pace of business for onsite teams. But someone’s gotta do it. With Revyse Now, tiered approval workflows do the heavy lifting. “We had to make sure we got a good solution that was going to benefit us and save us on so much of the time piece, and become more efficient,” Wayne said. From high-priority contracts to more standard or routine agreements, every document can soon be routed to the right person for approval based on scope and/or value. This will help Kairoi’s legal team stay focused on more complex, higher value contracts, which will also help their onsite teams stay focused on the resident experience = moving faster without approval bottlenecks. 2:00 PM: Tech training and onboarding without the headache Before Revyse Wayne needs to roll out training for onsite teams, but showing people how to navigate shared drives and folders is a time sink…and changes with every personnel turnover. It’s always chaotic trying to adapt the level of training and access based on team or individual, which often leads to frustration or confusion on both sides. With Revyse Steph from Revyse is there to partner with Wayne every step of the way to ensure understanding and adoption of new processes and tech are met with ease versus resistance or stress. She leads real-time sessions directly in the Revyse platform, putting herself in the shoes of each role who needs to learn how to use it, then adapting accordingly. Plus, she’s available for ongoing support and Q&A through the channels that work best for Wayne and the rest of Kairoi’s team. “Steph has built great relationships with some of our community directors,” Wayne shared. “It’s been impactful for getting everyone comfortable and confident in the system.” Wayne has seen his fair share of implementations, but this one stands out. “I've had dozens of projects over the last five years, and I think, hands down, Steph’s been the most organized and this has been the best communicated project I've experienced at Kairoi.” 4:00 PM: What’s next? Expanding beyond contracts Before Revyse Contract sprawl wasn’t the only thing slowing down Kairoi’s operations. The team was managing other documents, like certificates of insurance for onsite vendors, in separate places. With Revyse “We found a solution that worked for the problem we have, and now we’re able to apply it to additional items that are going to make other teams even more efficient and effective at their jobs,” Wayne explained. Kairoi is already exploring how Revyse can smooth out more workflows, unlocking new benefits across the organization. The big picture: The right tool at the right time Kairoi’s story is all about solving real-world problems across teams – from legal to onsite operations. As a fast-growing company juggling shifting priorities, they needed more than just a repository. They needed tailored workflows. They needed security. They needed control.  “We found competitors that had the contract renewal notifications and we found competitors that would have the repository for information and we found competitors that had the privacy and access,” Wayne said. “But we didn’t really find one that had all of that together in one solution.” Until now. What Revyse delivered for Kairoi: Centralized access for all teams from corporate to legal to community-level Fast, coordinated property transitions with automated notices Tiered workflows that will reduce bottlenecks and improve governance Hands-on onboarding and personalized support from the Revyse team A growing partnership that expands beyond contracts into broader vendor management needs As Cecily put it: “It’s just been an easy process and a good, good partnership.” Wayne’s take? “We’re really happy with the decision and we’re really glad we found y’all.” Ready to change how your team operates? Revyse can help you ditch the disjointed tools and scattered processes - just like Kairoi did. Total contract control, better risk management, and a smoother day in the life. 👀 Curious what your ‘after’ could look like? Let’s talk.

a month ago

Revyse Expands AI-Powered Vendor Intelligence Platform, Adds Top Tech Talent to Drive Growth

With rising vendor costs and hidden financial risks, multifamily operators need better visibility. Revyse delivers. BEND, Ore. (March 19, 2025) – Multifamily operators allocate up to 25% of their operating budgets to vendor and supplier expenses, yet most lack a clear system for tracking costs, contracts, and compliance. Revyse, the AI-powered vendor intelligence platform built for multifamily, is solving this problem - eliminating blind spots, reducing financial risk, and turning vendor data into a strategic advantage. With new AI-driven intelligence tools and institutional partners like RangeWater Residential, Mark-Taylor, Morgan Properties, and Avanti Residential, Revyse is redefining how operators manage vendor contracts and relationships. Operators are losing money without realizing it. Contract sprawl is a challenge and expenses are rising, yet most operators still rely on outdated tracking methods - leading to missed savings, duplicate payments, and compliance failures. "Vendor costs are escalating, yet most operators have no way to proactively manage these agreements," said Bobbi Steward, Co-Founder and CEO of Revyse. "That’s not just an efficiency problem—it’s a financial risk. Revyse gives operators the intelligence they need to take back control." A single missed renewal or payment error can add up fast. One Revyse development partner uncovered $200 per unit in annual expense reductions just by centralizing supplier data, reducing vendor overlap, and automating oversight. Another found that 85% of their vendors had no formal contracts in place, exposing them to uncontrolled pricing and legal risk. Even routine audits can reveal costly mistakes. Steward shared one such moment from her own experience as a multifamily executive: "When our corporate credit card got stolen, we found that we’d been paying a vendor for services at a property we sold years ago," said Steward. "These issues happen all the time, and operators are leaving money on the table without realizing it." Revyse turns vendor oversight into a competitive advantage. The platform helps eliminate these risks by centralizing contract management, compliance tracking, and vendor performance data into a single AI-powered system. Contract Oversight – Create, track, and store agreements in a single system of record. Approval & eSign Workflows – Automate routing, approvals, and digital signatures. Vendor Compliance – Collect credentials and track insurance expirations. "Revyse has completely transformed contract management at Avanti," said Gloria Peak, VP of Revenue, IT and Compliance at Avanti Residential. "We now have a single front door for all contracts, and automated workflows ensure we’re managing both spend and compliance with a critical eye." Top tech talent joins Revyse to fuel expansion. To accelerate its platform growth, Revyse has recruited two leading technology executives: Mindy Taylor, Head of Product – A former global product leader at Airbnb, specializing in enterprise software for complex industries. Jonathan Samples, Chief Technology Officer – An AI and data engineering expert with deep experience in real estate technology. "Multifamily vendors and operators process billions in supplier transactions every year, yet much of that data is locked in PDFs and outdated systems," said Taylor. "Revyse is changing that. We’re turning vendor data into a strategic advantage, helping operators make smarter, faster financial decisions." Vendor costs are rising, and operators need better control. Repair and maintenance expenses alone jumped nearly 12% year-over-year in 2023, according to the National Apartment Association. "If we don’t know where our agreements are, let alone what’s in them, how are we managing these price increases?" said Steward. "Revyse is the competitive edge operators need. Those who master their vendor and supplier data today will have the upper hand tomorrow." With a total of $2 million in funding from multifamily veterans like RET Ventures and RealFoundations, and adoption by some of the largest institutional operators in the United States, Revyse is leading the next evolution of vendor intelligence in multifamily. About Revyse Revyse is the only AI-powered vendor intelligence platform built specifically for multifamily. By centralizing contracts, compliance, procurement, and spend tracking, Revyse eliminates blind spots, reduces risk, and helps operators make smarter, more profitable decisions. Visit revyse.com/rvi to learn more.

a month ago

Revyse Contract Execution: Send, Sign, Store in One Secure System

Contract Execution expands the capabilities of Contract Management by enabling owners and operators the ability to take control of the contract from the get go. A Strong Vendor Relationship Starts with a Strong Contract Multifamily runs on relationships. From maintenance crews to security teams to software providers, vendors and suppliers help keep communities operating smoothly. And at the center of every one of those relationships? The contract. And it’s more than just paperwork. The contract sets expectations, protects both parties, and lays the groundwork for a long-term, successful partnership. But here’s the rub: contracts are often scattered across email threads, shared drives, and third-party tools. Excessive DocuSign license fees, anyone? And this means approvals stall, legal teams get bogged down reviewing low-risk agreements, contracts get buried, and renewal deadlines sneak up before anyone has a chance to renegotiate. Without a single source of truth, operators risk signing agreements without full visibility into financial commitments, vendor obligations, or business risks. That’s where Revyse Contract Execution comes in. Now available within Revyse’s intelligence platform, Contract Execution expands the capabilities of Contract Management by enabling owners and operators the ability to take control of the contract from the get go. This means creating their own contract templates, adding language from custom, pre-approved scope libraries, setting the signer and countersigner, then sending for e-signature all in the same platform. Revyse Contract Execution gives owners and operators complete oversight from day one, whether drafting or uploading agreements on their own paper or reviewing then executing vendor-provided contracts.  Owners and operators can guarantee that every contract is properly reviewed, signed, and stored in one centralized platform. No more blind spots, no more bottlenecks, and no more third-party e-sign tools. Just a smarter, more controlled way to manage vendor agreements. Where Contract Execution Brings the Most Value1. Reduce Risk (and Cost!) with Governance at Every Step The problem: Contracts are often executed without the right level of oversight or are executed across multiple systems using various e-sign tools.  The situation: Community managers sign agreements without corporate or legal review or are required to log into a third party e-sign platform to review and complete signature. This leads to potential compliance risks and unnecessary license fees. The solve: Revyse Contract Execution ensures that all agreements, whether initiated by an operator or uploaded to sign from a vendor, follow a structured approval process in the same place. Owners and operators can set approval thresholds based on their business requirements like spend, scope, or contract type, ensuring that every agreement gets the right level of review before being signed. It also provides owners and operators with a single system to handle the entire contract process, eliminating the need to pay for additional e-sign or storage tools. 2. Keep Business Moving Without Bottlenecks The problem: Legal teams are bogged down reviewing and redlining every contract…even when they don’t need to. The situation: Legal teams are often stretched thin, spending time reviewing low-risk contracts instead of focusing on high-value negotiations. According to one Revyse customer, this can mean reviewing upwards of 60 contracts per month regardless of their complexity, which can create bottlenecks at the property level. These slower contract approvals can then delay vendor services, which may negatively impact operations and ultimately, the resident experience. The solve: By establishing tiered approval workflows, Revyse routes agreements through the appropriate channels. Small, low-risk contracts can move forward more quickly, while larger, more complex agreements automatically escalate to the right approvers, keeping business moving without unnecessary delays. 3. Get the Job Done AND the Contract Signed on the Go The problem: Property-level service requests are often last minute or reactive, which can mean certain safety or compliance checks are missed. Like getting a contract signed. The situation: Community managers are pulled in a million directions on any given day…that when a toilet overflows or the snow removal service cancels at the last minute, it can leave owners and operators rushed or desperate to get a job completed. And guess what that means? Getting an agreement signed and approved by both parties can be an afterthought (or missed altogether), putting owners and operators at risk in the event something goes wrong. The solve: Revyse is mobile-friendly with SSO for owners, operators and vendors, and with drag and drop functionality. This makes it super easy for your plumber or handyman and community manager to upload, sign, then store an agreement from anywhere on site, from their phones, all while keeping the document secure in a single source of truth.  4. Centralize Contract Tracking for Full Visibility The problem: Contracts move through multiple hands, across various systems, then stored all over the place.  The situation: Community managers, regional directors, corporate legal and compliance teams, and vendors all touch contracts. Without a centralized system to house the entire contract lifecycle, it’s nearly impossible to track who made changes and when, where approvals stand, or whether the latest version is signed and stored correctly. The solve: Every contract, whether initiated by an operator or uploaded from a vendor, flows through the Revyse platform, where every edit, comment, approval, and signature is tracked. Operators can track status in real-time, ensuring no document gets lost in an inbox or stuck in a forgotten folder. How It WorksWorkflow 1: Operators Initiate Contracts  For agreements where owners and operators want to create the contract and terms from start to finish, Revyse enables the ability to: Create pre-approved contract templates with standard clauses to ensure consistency Initiate agreements with built-in controls based on vendor type, spend, or scope Send contracts to vendors for review and e-signature through a structured approval process Track and store executed contracts automatically in the vendor’s profile Workflow 2: Operators Upload Contracts For agreements where owners and operators need to upload their own custom contract or a vendor contract, Revyse makes it easy to still guarantee contract oversight by enabling: Community or corporate level team members to upload contracts and documentation directly into Revyse platform for execution Route agreements with built-in controls based on vendor type, spend, or scope Send contracts to vendors for review and e-signature through a structured approval process Track and store executed contracts automatically in the vendor’s profile  In both scenarios, Revyse gives owners and operators the tools needed to guarantee complete transparency and oversight in that every contract follows the right approval process, captures the right signatures for the right type and level of contract. This both minimizes compliance risks and keeps business moving. All in one place. Use Cases and BenefitsEnsure Governance While Keeping Legal Focused on High-Value Contracts Make sure every contract gets the right level of review with tiered approval workflows. This enhancement will give owners and operators more control over the contract approval process. Soon, contracts above a certain value or have longer than 12 month terms could be automatically routed for legal review, while lower-value agreements follow a different approval path. This will help operators keep business moving without overloading their legal teams. Avoid Hidden Auto-Renewals and Untracked Commitments Ensure that all vendor and supplier agreements are properly reviewed and aligned with company standards by routing them through Revyse. This ensures corporate teams maintain full visibility into contract terms while supporting community teams with a more structured approval process. With the right levels of oversight in place, operators can confidently manage risk and financial commitments across every property. Standardize Vendor and Supplier Contracts Across a Portfolio Get control over those auto-renewals! By tracking contract expiration dates and renewal terms, owners and operators guarantee their agreements don’t auto-renew without review. Further, teams will get notified well before a renewal deadline with AI-driven alerts, allowing them to renegotiate terms or cancel unnecessary or duplicative services. What’s Next With the addition of Contract Execution, Revyse continues to provide a centralized place for managing all of your vendor data and all of your contracts and agreements, from start to finish. Operators can initiate or upload contracts, ensure proper approvals, track the full contract lifecycle, and keep all documentation in one place. The result? Complete oversight, lower risk, and better efficiency. And we’re not stopping. "Operators are looking for better ways to not only manage contracts, but to better control risk across their entire portfolio," says Mindy Taylor, Revyse’s Head of Product. "The next evolution of Revyse’s intelligence platform will focus on automated vendor compliance, giving operators deeper insights into vendor performance, insurance coverage, and overall risk exposure." Revyse is building an easier, smarter way to manage vendor relationships. Because a contract is just the beginning. Want to see it in action? Let’s talk.

a month ago

Avanti Residential is Streamlining Contract Management with Revyse

Avanti selects Revyse’s AI-powered platform to simplify contract oversight, prevent costly renewals, and ensure compliance with a seamless, centralized system. The Challenge: Keeping Contracts in Check Gloria Peak, VP of Revenue, Compliance and IT at Avanti Residential, knows the struggle of managing contracts across a portfolio. With over 15 years in the industry, she’s seen it all. From being a leasing agent all the way to corporate leadership; and if there’s one thing she’s learned, it’s that contract oversight is a full-time job. “The first thing I noticed with our contracts is, nothing is up to date. Everything is pretty much expired or on month-to-month.” Without a structured system in place, auto-renewals at higher rates often become the norm and critical agreements lack proper oversight. Avanti needed a centralized, transparent, and efficient way to manage contracts across the organization. Enter Revyse. The Solution: A Centralized Approach to Contract Management Avanti Residential chose Revyse to simplify contract oversight, enhance compliance, and leverage AI-powered automation. Gloria was looking for a platform that could: ✅ Provide clear ownership of each contract ✅ Support tiered approval workflows based on contract value ✅ Offer an intuitive, easy-to-use interface for all teams ✅ Deliver robust reporting and dashboards ✅ Incorporate AI for contract analysis and compliance tracking “Used to seeing a ‘hey, here’s a contract, upload it, and then it’s just stored.’ There’s not really any kind of management of it. There’s no ownership. And for me, that’s really important.” Revyse checked all the boxes, giving Avanti a structured, user-friendly system that ensured contract visibility at every level – from onsite teams to executive leadership. Immediate Impact: Visibility, Control, and Compliance With Revyse in place, Avanti is now more equipped to: Prevent unnecessary rollovers via high-level reporting to track renewals and reminders Control costs by avoiding surprise rate increases and expired agreements Make more informed, data-driven spending and budgeting decisions Gloria emphasized the power of having a centralized contract repository, making documents accessible and eliminating outdated agreements scattered across multiple platforms. “There are so many different service-level contracts that properties are managing, and oftentimes those contracts are not accessible to our team members. From a security standpoint, I really wanted a centralized place for everybody to have access to our contracts.” Implementation: A Seamless Process with Dedicated Support Rolling out a new system can be a daunting task, especially when it involves consolidating corporate and property-level contracts. But Avanti’s implementation experience with Revyse was different. “Working with Revyse, you could just feel it from the first call. I knew things were going to go really well.” Revyse’s implementation team provided: Multiple communication channels, including a group chat for quick questions A dedicated project management tool to keep tasks on track Weekly check-ins to ensure deadlines were met And it paid off. “Out of the many implementations I’ve done, this has probably been one of the most seamless because of how involved Revyse has been in making sure my team feels supported.” Looking Ahead: More AI-Powered Enhancements Avanti is now working with Revyse to expand contract management capabilities even further. Gloria is particularly excited about: Being able to manage spend and identify contract costs that deviate from budgeted amounts via AI-driven spend tracking Avoiding expired fees with permit and license tracking Securing contract governance via custom approval workflows based on financial thresholds  “We really want to make sure that it’s tiered, that we have set dollar amounts when it comes to the approval workflow, so we’re excited to work with Revyse and keep those enhancements going for the future year.” Final Thoughts: Why Revyse? For Gloria, choosing Revyse wasn’t just about software – it was about a partnership. “When I was doing my comparison, Revyse really stood out – not just from a technology standpoint, but because of the relationships they’ve built with other software companies we work with. It’s really important that we enter relationships as partnerships, and I’ve just heard really great things.” Would she recommend it? Absolutely. “If you’re not already on Revyse, I don’t know why you’re not.” Ready to Take Control of Your Contracts? Revyse gives multifamily operators the visibility, automation, and control needed to manage contracts efficiently. Schedule a demo today to see how it can work for your organization.