Document Management

Document management solutions help operators reduce document errors, save time, and ensure compliance, all while improving the overall resident experience. They allow property managers to easily store, organize, and retrieve important documents, such as lease agreements, move-in and move-out forms, and work orders. By investing in a robust document management solution, multifamily property managers can ensure that their document management practices are efficient, secure, and scalable.

ValenceDocs makes document management for property managers easy. You manage tons of paper on-site. It’s time-consuming, error-prone, and exposes you to unnecessary risk. Scan, import, and automatically store your documents in the correct location. ValenceDocs provides secure data transfer, storage, and back-ups. Plus, we provide responsive customer support.

Claimed Listing

With Grace Hill's Policy solution, you can customize, distribute, and maintain policies for your entire team. Improve the performance of your assets and maintain regulatory compliance by ensuring everyone can access company policies at any time, on any device. With nearly 800 industry-specific policies, our policies offer what your organization needs to stay compliant. Learn more at:

A seamless lease management experience begins here. Spherexx lease document execution streamlines administrative processing and saves signatories an average of one hour per lease. Simplify your lease application and documentation process with our digital management platform.

Claimed Listing

Today’s residents expect the leasing process to be simple from start to finish. Whether you’re sending a new lease, a lease renewal, an addendum to an existing contract, or requesting acknowledgement to a policy change, you can simplify the entire process for both your customers and your staff. MRI Secure Sign is an electronic document signature and storage solution built for real estate organizations. This easy-to-use solution eliminates the need to print, scan, store, and drop-off contracts.

Claimed Listing

With OneSite® Document Management by RealPage, OneSite users have the ability to standardize forms across their portfolio, ensuring they have consistent work flows and that their sites are using only corporate-approved forms. And by leveraging DocuSign® to electronically sign lease packets, applicants are able to execute leases quickly and conveniently, so your property can move them in faster. Then, when they move out, you can upload photos to the final account statement improve recovery percentages.

Leverage the best of Yardi Voyager and Microsoft® SharePoint® to increase productivity and communication across your business with Yardi Document Management. Centralize key documents and enterprise information in a secure, mobile-enabled system. Quickly locate documents with tenant names, addresses, system codes and other familiar search criteria from Voyager.

Frequently asked questions

What are the key features of the best Document Management solutions?

Efficient document management is essential for multifamily operators to stay organized, secure, and compliant. Property managers can streamline their document workflow, store and share files securely, and eliminate paper-based processes. These solutions offer features like automatic file sorting, document tagging, version control, and customizable access permissions, making it easy for property managers to keep track of important documents and collaborate with teams and stakeholders. Document management solutions can be integrated with property management software solutions to provide a seamless end-to-end solution for property management needs.

What should I consider when comparing Document Management solutions?

When comparing document management solutions, multifamily property managers should consider the ease of use, security features, collaboration capabilities, and integration with other software systems. The software should be intuitive and user-friendly, with robust security measures to protect sensitive resident and business information. Collaboration features such as version control, real-time editing, and file sharing should also be considered, along with the ability to integrate with other software solutions used by the property management team. Finally, the software should offer customizable workflows and automation capabilities to streamline document processes and increase productivity.

How does Document Management make renting apartments easier and more rewarding?

Document management solutions for multifamily property managers streamline and automate the process of handling documents related to leasing, maintenance, and other operations. This helps to reduce errors, improve efficiency, and save time and money. With document management solutions, property managers can ensure that they have all the necessary documents at their fingertips, making the leasing process smoother and more convenient for both residents and property managers.